Top 5 Project Management Plugins for WordPress in 2025

When you run a WordPress business/agency, you’re constantly switching between tools- checking emails from clients, opening project tools to track deadlines, and then jumping back to WordPress.

This constant back-and-forth creates serious problems:

• Missing important deadlines
• Losing track of team tasks
• Making collaboration difficult

What if everything could happen right inside your WordPress instead?

WordPress project management plugins make this possible. They bring all your project coordination into one place – your WordPress dashboard.

Now, the challenge is choosing the right plugin when so many options are available.

In this guide, we’ve reviewed the 5 best WordPress project management plugins for 2025 to help users of all experience levels stay productive and organized.

Let’s dive in!

How to Choose the Right Project Management Plugins

With many project management plugins available, finding the right one depends on your specific workflow, business type, and project scale. 

Here’s how you decide when choosing the right plugin by focusing on the most important factors:

• Flexibility: When deciding, first check if the plugin offers customizable workflows and multiple views so your team can work in the way they prefer.

• Real-time communication: For team projects, choose a plugin that allows real-time communication so your clients and team can stay connected, share updates quickly, and collaborate effectively.

• Scalability: Ensure the plugin can handle growing team sizes, more projects, and complex workflows without performance issues or added limitations.

• Integration: The plugin should integrate smoothly with WordPress and other essential tools, such as CRM systems, email clients, or other essential tools. Check compatibility before making your choice.

• Security: Select a tool with strong security features, such as encryption and access controls, to protect sensitive information.

• Support: This factor is most critical, so look for a plugin offering 24/7 support so help is available whenever your team needs it.

• Pricing: Don’t break your budget. Compare free vs pro options, consider ongoing costs, and test trial versions to ensure cost-effectiveness.

A Quick Scan of the Project Management Plugins

To help you choose the right plugin for your team, we’ve rounded up the five best project management plugins. 

But before we dive into the details, here’s a quick comparison table for you to scan:

Plugins	Best for	Price
FluentBoards	WordPress users seeking an intuitive, comprehensive project management solution	Starting at $77 per Year for unlimited users
WP Project Manager	Advanced project management with Kanban & Gantt charts	Pro from $79/Year (1-site Personal license)
Projectopia	Built for client projects with billing plugins	Plans from $149/year (single-site license)
UpStream	Flexible plugin with custom fields and milestones	Premium plans from $79/Year (Lite)
CoSchedule	Marketing content planning with calendar-based scheduling	Plans start with $19/user/month (which equals $228/user/year when billed annually)

The 5 Best Project Management WordPress Plugins

Now let’s dive deep into the best WordPress project management plugins that can help you streamline your workflow, keep your team organized, and manage projects more efficiently.

FluentBoards

Remember when we talked about eliminating the constant switching between tools? FluentBoards takes this challenge head-on and delivers exactly what WordPress users have been waiting for.

This isn’t just another project management plugin – it’s a complete, intuitive, SaaS-like solution that lives directly inside your WordPress dashboard. Think of it as having Trello’s simplicity with enterprise-level features, all without leaving your familiar WordPress environment.

What makes this even more powerful is its universal appeal and scalability. From solopreneurs to enterprise teams, FluentBoards adapts to your workflows with elegant simplicity from day one.

Key Features of FluentBoards

Here are the FluentBoards features that set it apart:

• Add unlimited team members, no extra fees or limits
• Assign tasks with deadlines and priority levels
• Track progress using Kanban, List, and Calendar views
• Collaborate in real-time: add comments, tag team members, and share updates
• Receive email notifications for every activity (easily integrated with FluentSMTP)
• Use the FluentRoadmap add-on to onboard project stakeholders
• Upload documents, images, and files of any size directly within tasks
• Log work hours to monitor productivity
• Generate reports to improve project planning
• Automatically assign tasks using the Default Assignee feature
• Set detailed access levels to control team member permissions and keep data secure
• Provide clients and stakeholders with secure access through a frontend portal
• Integrate with FluentCRM systems to connect tasks and projects directly to client information

Pros & Cons of FluentBoards

Pros	Cons
Very simple and straightforward to use with no unnecessary features	Limited to WordPress websites only
Infinite assignees, no user-based fees
Unlimited Projects, Tasks, and File Sharing
Easy integration with other plugins, making it highly expandable
Offers free version
No monthly fees and an affordable Pro plan

FluentBoards Pricing

FluentBoards offers both free and premium plans, designed to deliver maximum value at an affordable price. 

And the best part is that all future features and support are included — always.

Pricing at a glance:

• Single Domain (Annual) – $77/year (unlimited users)
  
• Single Domain (Lifetime) – $174
  
• Five Domains (Annual) – $149/year (unlimited users)
  
• Five Domains (Lifetime) – $399
  
• Unlimited Domains (Annual) – $299/year (unlimited users)
  
• Unlimited Domains (Lifetime) – $699

To help you decide without any confusion, check out the free vs. pro comparison to see which plan fits your needs best!

WP Project Manager

WP Project Manager comes next on our list. The plugin offers advanced project management capabilities as a freemium WordPress solution.

This plugin provides tools for managing projects, tasks, and teams of different business sizes from your WordPress dashboard, focusing on complex workflow requirements and detailed project coordination.

By combining traditional project scheduling with structured task management approaches, it’s well-suited for teams handling complex workflows and diverse project needs.

Key Features of FluentBoards

Here’s what WP Project Manager brings to your project management:

• Create and manage multiple projects from the WordPress dashboard
• Visual Gantt charts for project timeline tracking
• Task lists with milestone management and progress monitoring
• Built-in time tracking for productivity measurement
• Project-specific discussion boards with file attachments
• Frontend project access for client collaboration
• Real-time notifications through Pusher integration
• Subtask management for breaking down complex projects

Pros & Cons of WP Project Manager

Pros	Cons
Comprehensive plugins for managing complex projects	Can be complex for smaller projects
Supports milestones and built-in time tracking	Advanced features require a Pro upgrade, which can be pricey
Frontend access enables client collaboration	A feature-rich interface may require a learning curve
Offers a free version for small teams or testing

WP Project Manager Pricing

Free version is available, with premium plans starting at $79/year

Personal – $79/year, $316 lifetime (1 domain, core project features)
Professional – $149/year, $559 lifetime (5 domains, Gantt chart, invoicing, time tracking)
Business – $249/year, $872 lifetime (10 domains, Kanban, BuddyPress, WooCommerce, Stripe, recurring tasks)

Projectopia

Projectopia is a freemium WordPress project management plugin that combines project tracking with client management and billing capabilities. 

It offers a set of plugins designed for freelancers and agencies to manage projects, communicate with clients, and handle invoicing efficiently and flexibly.

Key Features of Projectopia

Here’s what Projectopia brings to your project management workflow:

• Create and manage unlimited projects from your WordPress dashboard
• Provide clients with personalized dashboards for seamless project tracking and communication
• Enable clients to submit support tickets with team member assignment for efficient issue resolution
• Generate quotes and invoices through the plugin with integrated payment processing
• Add custom fields for clients and projects to match your specific business requirements
• Track time spent on tasks with manual entries or built-in timer functionality
• Send automated notifications for quotes, timelines, milestones, invoices, and support tickets

Pros & Cons of Projectopia

Pros	Cons
Includes billing and payment features	Complex setup process
Offers a free version for small teams or testing	Higher learning curve
Client dashboard functionality	Expensive premium plans
Custom field options	Requires multiple add-ons for full functionality
Built-in support ticket system

Projectopia Pricing

Projectopia offers a free version with premium plans available:

• Single Site – $149/year
• Five Sites – $199/year
• 25 Sites – $299/year

Individual add-ons are available for purchase to extend functionality.

UpStream

Another plugin in the lineup is UpStream, built to help teams and freelancers manage projects directly from the WordPress dashboard with an emphasis on customization and client visibility.

It’s designed for developers and businesses that need a customizable solution without requiring coding expertise, offering flexibility with features.

Key Features of Projectopia

Here’s what UpStream offers for project management:

• Create front-end client portals for project monitoring without admin access
• Display project data through visual charts, progress bars, and timelines
• Filter tasks by status, deadlines, or assigned members for better organization
• Facilitate team collaboration with built-in discussion threads
• Organize projects using milestones with clear deadlines
• Track bugs as integrated tasks within project workflows
• Customize fields and statuses without requiring coding knowledge

Pros & Cons of UpStream

Pros	Cons
Free version available with essential features	Premium extensions are needed for advanced functionality
Easy setup with the guided onboarding process	Limited third-party plugin integrations
Flexible customization without technical skills required	Smaller support community compared to alternatives
Secure client access without backend exposure	Bundle pricing may include unwanted features

Upstream Pricing

UpStream offers a free version with premium plans available:

• Lite – $79/year (1 website)
• Professional – $179/year (1 website)
• Agency – $259/year (10 websites)
• Enterprise – $499/year (10 websites)

CoSchedule

Last on our list is CoSchedule, a WordPress project management plugin that combines project coordination with marketing automation. 

This plugin is designed for content creators and marketing pros who manage marketing projects alongside content planning and promotional activities.

Key Features of CoSchedule

Here’s what CoSchedule provides for project management:

• Organize marketing campaigns using a centralized visual calendar interface
• Schedule and publish content across social media platforms directly from WordPress
• Coordinate marketing tasks with team assignments and deadline tracking
• Store and share marketing assets like images, videos, and documents
• Adjust campaign timelines using drag-and-drop calendar functionality
• Connect with marketing analytics plugins and social media management platforms
• Automate content distribution across multiple marketing channels

Pros & Cons of CoSchedule

Pros	Cons
Built specifically for marketing teams and content workflows	Requires separate account registration outside WordPress
Comprehensive social media automation saves time	Monthly subscription pricing increases ongoing costs
Visual calendar interface simplifies campaign planning	Not ideal for non-marketing project management
Strong third-party integrations with marketing plugins	Higher cost compared to general project plugins
14-day free trial available for testing

CoSchedule Pricing

CoSchedule operates on a subscription-based model with separate account requirements:

• Free Calendar – $0 (Free Forever) 
• Social Calendar – Starting at $19/month per user 
• Agency Calendar – $59/month per user 

Choose the Best Project Management Plugin for Your Workflow

All the plugins we’ve covered are tested and proven solutions that help thousands of project managers organize their teams efficiently every day.

But if you’re looking for a top pick, our recommendation is FluentBoards.

This plugin addresses the core switching problem by consolidating everything within your WordPress dashboard. 

What makes FluentBoards stand out to us is its combination of intuitive interface, affordable pricing with unlimited users, seamless integration capabilities, and 24/7 support.

Therefore, we hope this guide helps you find the perfect one for your project management in WordPress.

Thanks for reading, and happy project management!